YGM Total Resource Campaigns

60 (actually 45) sponsorship ideas for your Chamber

July 26 2019 admin Blog, Chambers, Sponsor development, TRC, Uncategorized, YGM 0 comments

We hope all of you who attended the ACCE annual convention were at the 60 Sponsorship Ideas in 60 Minutes session we sponsored. I know it’s likely been a whirlwind since you returned home, so we’ve gathered together a list of the ideas that were presented at the session. As always, take the ones of these that best fit your chamber and tweak them to make them your own. We’d love to hear how you integrate these ideas.

Pints & Porters – This was held at a local brewery and was geared toward small businesses.
Digital Billboards – Purchase a board and create a co-op for small businesses to share.
Sponsorship Book – Combine all sponsorship opportunities into a bound book.
Podcast – Feature a live podcast at your CEO Summit. If you have a regular podcasts, offer those as sponsorable opportunities.
Lip-sync video – Write a song about your Chamber/community & have sponsors pay to appear in and sponsor 6-8 seconds of the video.
Office Collaborative Workspace – Many of you may already sell sponsorships of your boardrooms or office spaces, but offer your larger spaces as collaborative workspaces for longer periods (think 3-5 years). The business that purchases the sponsorship also receives complementary rentals of the room.
Collaborations with local restaurants – Have local restaurants host your New Member Orientations each month.
Create a retail shopping card – Encourage the community to shop local.
Holiday Open House – Invite your local caterers and small business owners to supply the holiday open house. It is a great way to show off their skills.
Mayor Calls – Work with the mayor, city manager, and Chamber representatives to visit community business leaders each week to discuss concerns and needs of small businesses.
Create new levels – Consider your existing events such as a golf tournament and review the sponsorship levels. Are there ways to change them or update them?
Roast and Toast – As the outgoing Board chair prepares to leave, plan a roast for him or her.
Sponsorship Book Ad – Sell ads for your annual sponsorship book.
Highlight Small Businesses – Create a sponsorship level (for all events) just for businesses with 10 employees or less.
Raffle Tickets – Sell raffle tickets for businesses to have the opportunity to be the spotlight sponsor of a community night at a local sporting event.
Flash Drives – Instead of making paper new member packets, put all of the necessary documents on a flash drive and sell branding rights for the flash drives.
Windshield Bus Patrol – Highlight your community to residents.
Surprise Patrol – Purchase small treats and deliver them to local businesses. Video the deliveries and post them on social media.
Back to School Buzz – If there is a business that expresses that they are having difficulty, ask how you can help. For example: a craft brewery was having trouble getting the community to visit them more often, so the chamber sponsored a school supply drive. It brought people to the brewery and benefited those in need.
5K – Be sure to share the charity which receives the proceeds on social media.
Non-profit Business After Hours – Once a quarter, focus your After Hours on local non-profits. Let them tell about the work they do in the community.
Sponsorship Bundles – Offer a discount to those businesses which purchase several sponsorships.
Chamber Casual Friday – Local businesses have the option of purchasing a Friday during the year for $100 and providing branded tee shirts for the chamber staff to wear on that day. It allows for chamber staff to have a casual day & for businesses to have additional exposure.
Fancy “Potty” Sponsor – Take photos of your chamber staff and leadership according to your annual meeting theme and post them in the bathrooms. Don’t post the same photos in each bathroom. Have all of the photos sponsored.
Federal Opportunity Zone Education event – Tap into what is important in your area and help explain it to those in your community.
Community Table – Bring your community together to share a meal and ideas.
Restaurant Week – Highlight the restaurants in your area.
YP Awards Video Program – Consider how the videos could market by the awards and the businesses.
Christmas Parade – If your chamber has the capabilities, consider streaming the parade or having it broadcast.
Banner Display – Create a logo banner and display it prominently in the chamber window.
Report Card – Repackage your reports and distribute with a sponsor logo
Digital Signboards – Co-brand with the chamber and a sponsor business
Embrace the Unexpected – Ask member businesses for bids and quotes. You might be surprised when one offers to sponsor the job.
Networking – Offer networking opportunities and panel discussions for non-profits which might not have those opportunities as often as more traditional businesses.
When Pigs Fly – Purchase small, plastic squeaker pigs that can be used in driving competitions for golf tournaments.
Women’s Conference – Remember to tell your potential sponsors and vendors that women have tremendous purchasing power.
Thank You – If you send Thank You mentions to people after events, offer sponsorship of the cards/notes.
Pulse on Policy – Focus on advocacy sponsorship.
Social Media Sponsorship – Sell the sponsorship of social media during each event. Consider unique hashtags.
Business Expo – Consider having tailgate sponsors at each end of the expo.
Themed Annual Meetings
Valet Sponsor – Sponsor the valet stations at your events
Coat Check Sponsors at signature events
Parking Sponsor – In addition, consider branded air fresheners from the sponsors.
Valet Sponsor for Business Expo – Assist vendors in bringing in and removing their booth materials.

I hope you are able to glean some helpful options from these ideas.

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What’s Your Perception?

June 30 2019 admin TRC, Uncategorized, YGM 0 comments

Perception.

So much of the way each of our lives are arranged is based upon perception – our perception of the world around us, our perception of ourselves, the perception of the people around us.

Perception, though, is not always reality. That’s why you rarely see the ‘real life’ of anyone through the photos on Facebook and Instagram. Take a moment… how often do you see a photo of someone not looking his or her best?

Recently, I was in a hotel and took the photo above depicting a beautiful, tranquil view of a stunning sunset. The actual photo is below – see all the bird poop out there? Did I utilize the balcony? No. But I easily could have edited this photo to make it seem like the photo I described above.

When my social media contacts saw the photos, they would have seen what I wanted them to see. Their perception of the photo would have created a new reality of the scene.

Your business members are no different from my social media contacts. They have perceptions of your Chamber and the value your Chamber provides to their businesses.

When you think of your sponsorships, think of the perceived value of them, not the actual value. Think of it another way… consider the perception of your sponsorship, not the actual cost of the sponsorship.

For a majority of your sponsorships, the perceived value of your top-level sponsorships should be much higher in the value of deliverable benefits.

In contrast, the sponsorship for the table decorations at the annual meeting will likely not sell for what it costs you to purchase the centerpieces. The perceived value on this particular sponsorship is simply much lower than others.

Does that mean you don’t offer that as a sponsorship? Of course not! You’re just going to price it with the sponsor in mind. The flowers might cost you $2,500. Your sponsorship will probably only be priced at $500… perception is at play here.

Chambers often over-give benefits to validate the cost of a sponsorship when what they need to do is properly evaluate the perceived value. You’ll go bankrupt trying to “make the sponsorship worth the cost.” Instead, do an honest evaluation of what the perception of the sponsorship really is and base both the level and the price on that.

Perceived value is the tactic businesses use to price their goods, products, and services. Supply and demand are influenced by perceived value. Starting pricing your Chamber’s goods with perceived value in mind.

When you begin pricing sponsorships with perceived value in mind, you’ll begin to serve your Chamber better.

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Give Motivated Volunteers a Chance

April 12 2018 admin Blog, Chambers, TRC, Volunteers 0 comments Tags: total resource campaign, TRC, volunteers

Do your Vice Chairs or Team Captains ever ask what type of people make the best volunteers?

As expected, we have tips of all sorts, but sometimes the best tip is to remind your Vice Chairs and Team Captains that anyone with a wide range of business contacts can succeed in a Total Resource Campaign. Never discount someone’s motives or professional drive.

One of my favorite volunteer stories comes from a top performer who surprised everyone with her success. She was not recruited by anyone to be on a team, in fact. She volunteered. She requested that her boss, the TRC Chair, assign her to a team.

As we were doing our wrap up sessions, we asked this volunteer why she wanted to be a part of the TRC. With no hesitation she said, “I was pissed.”

After the group stopped laughing, I asked her to explain.

“I was pissed because no one asked me to join a team. I am the executive assistant to the CEO of one of the largest companies in town, but no one saw me as capable,” she explained. “And I wanted the opportunity to prove them wrong.”

Prove them wrong is exactly what she did. Each week, she was one of the top three performers in the TRC.

She took the knowledge she had gained of the business community through her job and systematically paired businesses with sponsorships that would work well for them. She was highlighting how the sponsorships were going to benefit both the Chamber and the business and, in the process, she was strengthening her own personal business contacts.

At the first few Rally Sessions, you could hear people asking about her and how she was doing so well. By the third or fourth, everyone knew she was one of the ones to emulate.

She proved to her boss and to the others who passed her by initially that she was more than capable. She showed that Vice Chairs and Team Captains need to be relentless in their search of people who have a vast business contact base… that employees can make the TRC work for them… that they can be a success in the TRC with the right mindset.

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Don’t forget to show the love to your volunteers this Valentine’s Day

February 12 2018 admin People, TRC, Volunteers, YGM 0 comments

As I spent some time this weekend thinking about Valentine’s Day, I was reminded of a post I wrote a couple years ago about showing love for our volunteers – at Valentine’s and throughout the years.

When I went back and read the post again, I found that all of the tips I gave still hold true. Volunteers are the backbone of a Total Resource Campaign (TRC) and, really, of any good endeavor.

I do have a few new ideas that I would like to share with you.

Sometimes we roll our eyes at suggestions and ideas that we deem “cheesy” or “corny,” but those are often the simplest to execute and the best received ideas.

Today, run out to a local market and buy a box of Valentine cards – you know the ones… you have likely purchased them for your children. Buy a box or two – or 10 – and think of the volunteers to whom you would like to send an unexpected surprise.

Sign the cards “We love our TRC Volunteers,” or “We love what you do for our TRC,” or “We love the support you give our Chamber.” Customize it for your volunteers. Add a piece or a tiny bag of Valentine candy & you have a wonderful surprise. Spend tomorrow and Wednesday dropping these gifts off at their offices around town. Without a doubt you will start to see little thank yous start to show up on social media from grateful volunteers.

Speaking of social media, don’t forget to use these handy tools. You should have gotten your volunteers’ social media information and can post photos and congrats/words of appreciate on your social media, linking to each volunteer’s personal accounts. Everyone enjoys kind words of appreciation and recognition. Feature not just your campaign’s top three producers but all of those volunteers who make your chamber’s events and programs special.

While Valentine’s Day is an easy tie-in to sharing some love for your volunteers, don’t stop there. The very best TRCs are done by organizations that support and encourage their volunteers throughout the year. Diane Poole of the Trussville (Ala.) Area Chamber of Commerce sent sparklers to their volunteers on the 4th of July with notes saying, “You make us sparkle and shine! Thanks for all you do for the Chamber and our TRC!”

With volunteers and TRCs, little things mean a lot. The work done throughout the year can pay big dividends during the TRC itself.

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It’s never too late to keep your resolutions

February 07 2018 admin Blog, TRC, YGM 0 comments

It’s now early February, and we are well into 2018.

When you and your staff began planning 2018 last year, did you approach it with a wish list of desired accomplishments? Did you and your Board conduct strategic planning meetings and lay out a plan for what you hoped 2018 would bring?

Now that January has concluded and we are a week in February, do some of those goals and plans feel more like New Year’s resolutions than actual goals – excellent ideas but difficult to set into motion?

Like resolutions, goals should always be approached with the mindset that it is never too late to start over… or to simply start.

When you and your staff and your Board began to make your goals for 2018, was a Total Resource Campaign (TRC) on your list? Was adding more members, improving your volunteer base, finding innovative programs, or improving attendance at current events on your list?

A TRC is not simply about the end results of financial stability, though that is certainly nice. A TRC provides more than just financial resources for your organization.
• A TRC engages more members than ever before into your program of work.
• A TRC draws more new volunteers into your organization.
• A TRC creates a grassroots marketing campaign for your organization in your community.

Despite all of these benefits, one of the best advantages of a TRC is that it serves as a strategic planning tool and an organizational checklist for you and your organization as you plan for your campaign. While laying the ground work for your campaign, you have the opportunity to take a hard look at your organization and see your strengths and to see places where improvements can be made.

Before the campaign ever begins its public phase, the detailed work of strategically reviewing your organization’s events, programs and possibilities begins. It is during this time that you can begin to see new opportunities and can also begin to see places where changes can be made. Growth is often experienced during this planning phase.

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Get Creative with your Team Motivation

December 20 2017 admin Blog, Chambers, TRC, Volunteers, YGM 0 comments Tags: total resource campaign, TRC, volunteers

We talk a lot about how important it is to motivate our volunteers, both during the Total Resource Campaign and following the campaign. But it can be challenging to find ways to motivate those volunteers. Finding creative ways can be even more challenging.

Even if it sounds cheesy – or worse, lazy – take the opportunity to use obvious things and holidays around you. People love cheesy, and it makes for great entertainment and motivation.

At a recent Rally Session at the Ozark Chamber, the keynote speaker was Harold Phillips of Ozark Bank. He presented the following poem to the group. (Many thanks to Mr. Phillips for allowing us to use his creation.)

An Adaptation of the Night Before Christmas

By Clement C. Moore

Twas the month before Christmas and all through the town
You could hear the teams stirring both uphill and down
The goals had been set and summed up with great care
The Total Resource Campaign finally was there

The teams had been chosen with captains as heads
With visions and strategies their teams they led
Some days they wore kerchiefs and sometimes a cap
They talked TRC and they’re closing the gap

For out on the street you can hear all the clatter
The Chamber is working for those things that matter
They found business sponsors for trade goods or cash
They all hit the streets and it spread like a flash

Their message was fresh as the new fallen snow
Did their work for the Chamber they’re still on the go
And what are they selling? You ask without fear
They’re selling the future for those who live here

They were cheered by their leader in high heels and britches
You all know her name yes she’s Andrea Sitzes
More rapid than eagles these coursers they came
If you’ll give me a second, I’ll tell you each name

There is an Angel and Griffin, Jadonna and Abbye
Tenye and Lisa, Amanda and Cathi
Heather, Joy, Jenna, Mike, Lisa, and Jane,
Melanie, Cindy, Michaela, and Shane,
Marrhya and Joshua, Stacy and John
Sometimes it seems lists of names just go on

To the top of the list to the top of the Wall!
You’re doing great work said Campaign Chair Jane Paul

And then in a twinkling I heard their successes
The way that they work – well it really impresses
So out to each business those coursers they flew
With sponsorships, spotlights and vendor booths too

Their eyes how they twinkled their voices how merry
The work that they’re doing is great! Oh yes very!
They’re wrapping the Resource Campaign in a week
And just let me say their performance is sleek!

If that jolly old elf who each year in December
Were standing here now he would say please remember
With a wink of his eye and a “Twist” of his head
He would tell you that you have not one thing to dread

For the teams sprang to action and took to their work
They are getting so close to the goal! Go berserk!
Then laying his finger aside of his nose
Watch the total he’d say and see how high it goes

Then he’d spring to his sleigh to his team give a whistle
And away they would fly like the down of a thistle
You would hear him exclaim as he drove out of sight
Total Resource Campaigns a success! Now Good Night!

Be creative with your volunteers. Motivate them. Appreciate them.

Merry Christmas from YGM.

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There’s A Sponsorship for Everyone

November 06 2016 admin Sponsor development, TRC 0 comments Tags: sponsorship development, total resource campaign, TRC

I said recently that sponsorships have a lot in common with Psychology 101 and Maslow’s Hierarchy. Because that is true, it is also true that not all sponsorships are equal.

Provide Equal Opportunities

While all sponsorships are not of the same value, you do want all of your possible sponsors to be able to find a sponsorship that appeals to them. Provide tiers or levels in your sponsorship options. Some businesses seek the top level in anything they are a part of while other are just glad to participate at a smaller level.

Provide Event Specific Options

Make sure to consider event specific items, as well. Nationally, we are seeing a trend that the third-tier sponsors are willing to spend the same amount of money as other sponsors. However, they want individual aspects of the event that they can label. Do you have a photo booth sponsor, a potty sponsor, a valet sponsor?

Present Your Ideas

When making your pitch to the sponsor, make sure your plan includes a catalog of all your sponsor levels, pricing and benefits. To increase the probability of sale, including pictures from the last year’s event, marketing materials and audience reach are always a plus.

Make purchasing the sponsorships easy for your sponsors. Customize options for them. If you provide them with a packet of everything you do, you will still be waiting on them to return your call when you go prepare next year’s packet.

Sponsorship Tracking

In preparing your marketing plan, a vital piece of the plan must be sponsorship tracking. And that piece needs to be in place even before you start selling. If you don’t know what you have, you don’t know what you have left to sell.

Additional things to consider:

How are you going to implement what you promised to your sponsors?
Are they getting their benefits?

Always keep in mind to under-commit and over-deliver on benefits. Don’t let all of your secrets out of the bag in the sponsorship catalog. Everyone likes a little surprise, and sponsors are no different.

These are important aspects to ensure your sponsorship renewals will return in subsequent years.

Success is for the courageous. Chambers that currently are not implementing any organized sponsorship plan need to find the one that will work the best for all of their stakeholders – their staff, their members and their organization as a whole.

For the chambers that are conducting a sponsorship plan, take an inventory of it. Is it working for you? Is it time for an overhaul?

If you find that you need assistance, we would love to help. Contact me at ebey@nullygmtrc.com.

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It’s All About Those Teams

October 21 2016 admin Chambers, Sponsor development, TRC 0 comments Tags: sponsorship development, total resource campaign, TRC

I’ve been talking a lot lately about building a sponsorship campaign and the initial blocks in that process. One of the most important is an organized team. In all actuality, a Chamber really needs two organized teams.

The First Team

Your first team should be obvious – those who will sell the sponsorships. Think through your sales team.

Will your sales be done in-house by one staff member?
Are you going to include an entire department?
What about directing it to a Chamber committee – say the Ambassadors?
Are you going to look to the entire membership to recruit an army of volunteers?

Regardless of what your sales team is going to look like, they need to be organized from the beginning. You need to have the idea in mind of who will sell, so that the next steps will be executed more effectively and in a more timely manner.

The Second Team

The second team is your staff. You need to make certain that they are all on board with the process and understand the plan. They all will have a part in the campaign, regardless of whether or not they are on the sales team.

If you are mobilizing volunteers, each staff member can motivate different volunteers. If the plan is to be executed by one staff member, the staff as a whole needs to understand the streamlining process.

Sponsors

The next step is to secure those much-needed sponsors. Typically, chambers have the same 25-100 members (the number depends on the chamber size) that routinely are asked for sponsorship assistance time and time again.

Why do we not ask beyond our regular list?

Why do we overcharge our friends and give the rest away?

It’s all about looking into why sponsors sponsor. Just as our business members target their specific customers, chambers need to target their specific sponsors. If an event is targeted to reach the masses, consider a business that is looking to do the same.

Have a member who has been in business 5-7 years and finally reached a sense of establishment in the business community? Target them with a sponsorship that would provide prestige and exclusivity.

Remember Psychology 101 and Maslow’s Hierarchy… it applies to Chamber sponsorships, too!

If you need some help with either developing your teams or developing your sponsor list, we would be happy to discuss a Total Resource Campaign with you. You can reach us at ebey@nullygmtrc.com.

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Taking the Uncertainty out of Sponsorship

October 15 2016 admin Sponsor development, TRC, YGM 0 comments Tags: chamber, sponsorship development, total resource campaign, TRC, YGM

If your chamber is thinking about a sponsorship plan, there isn’t one perfect plan, just like there isn’t one perfect chamber. Your leadership needs to evaluate various types of plans and determine what will work best for your chamber.

There are four types of sponsorship plans:

Per event
Annual bundled program
Sponsorships through tiered memberships
Total resource campaigns.

Once your chamber identifies what type of plan it has or would like to execute, it needs to determine the goals of the plan.

Are you looking strictly for financial revenue?
Do you want to initiate organizational pride?
Are you looking for an increase in awareness for your organization throughout the community?

Next, your chamber will need to determine what inventory will be included in the plan. Items we are seeing trending nationally include:

Workforce Development/Education programming and events
Women’s initiatives
Medical events & First Responder recognition programs

Educational seminars during the lunch hour (aka “Boxed Lunch & Learn” series with attendance cost of $10-25) are being replaced with substantial professional development programs – at least half a day – with at least $100 admission. Chamber leadership programs are being reinvented to include professional development components as business leaders are saying “city field trips” aren’t enough any more.

Selling the Inventory

Once your inventory is established, you have to make certain you can articulate your programs. If you can’t explain it in a very short narrative, you probably won’t be able to sell it because your sponsor won’t be able to sell it to their customer base either.

You also need to be sure you can answer what the program is really worth. Beyond the budget, is the topic relevant and unique, and is the audience popular to the sponsorship.

Think through the real value of each sponsorship, of how a business could market it, of how a business could benefit from it.

If you need help working through the details of sponsorships, contact YGM at ebey@nullygmtrc.com. We will be happy to discuss it with you.

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Looking to Increase Sponsorships

October 09 2016 admin Sponsor development, TRC, YGM 0 comments Tags: ACCE, sponsorship development, TRC, YGM

Be the Change Your Chamber Needs

This summer’s 2016 ACCE Conference in Savannah, Ga., was amazing, and I keep thinking about how sponsorship development was the hot topic. We were delighted that all the sessions on sponsorship were relocated into the overflow room due to such tremendous interest.

I co-presented “Sponsorship Strategy: Organizing for Success” with Loren Traylor of the Birmingham Business Alliance at the ACCE.

The great tennis player Arthur Ashe once said, “Start where you are. Use what you have. Do what you can.” His theory applies to most of life, but especially to sponsorship development.

Define Sponsorships

In creating a sponsorship plan, a chamber must first have sponsorship. Nationally, we are seeing a trend with many nonprofit organizations – from schools to churches to regional charities – using the term “sponsor” for a variety of meanings. This is affecting the corporate landscape and how chambers are able to secure sponsorship dollars.

When YGM trains volunteers all over the country to execute a Total Resource Campaign – just one form of an organized sponsorship plan – many volunteers will express a sense of exhaustion of having to volunteer to go secure another sponsorship.

They will say “we just had to get a sponsor for Sally’s soccer uniform last week” or “Johnny’s Boy Scout troop was just getting sponsors for camp last month.” However, following training and securing an understanding of Chamber sponsorships, they quickly articulate “these are not sponsorships.”

How TRC Sponsorships are Different

What a YGM sponsorship is all about is talking to business contacts about utilizing the chamber for marketing and advertising of their business. Asking business owners about these sponsorships are much different – and often much easier – asks.

An organized sponsorship plan will increase your financial resources, grassroots marketing, and volunteer involvement while providing the chambers with both program and staff development.

The fall is an excellent time to begin planning for your chamber’s future. If you would like to speak with us at YGM about how we can help, you may reach us at ebey@nullygmtrc.com.

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